Hybrid Workplace Technologies
Facility Management

Hybrid Workplace Technologies to Introduce Interactive Work Culture

Companies are looking to optimize their workplace, synergizing around smart tools and solutions to transform their facility into a hybrid environment.

Before we jump into what kind of technologies organisations need, here is why you need technology in the first place and why you can’t go without investing in one.

Why do you Need Hybrid Technologies?

Integrated facility management modules help create a highly interactive and engaging workspace. Leaders are choosing tech with their people in mind. Technologies that create a conducive work environment, encouraging communication and exciting employees to perform at their best. 

Increased Retention Rate

When companies think of reducing the mundane work pressures and automate their day to day operations, the employees tend to develop a feeling of loyalty to the parent company and do not quit jobs often.

Higher ROI

Happier employees are more productive in any industry and therefore, making their jobs better and easier directly contributes to a higher ROI and lasting commitment.

Technologies to Induce Interactive Work Culture

The hybrid workplace culture is gaining momentum and the propensity is a clear indication of defining what future workplaces would be. Albeit the demand, adapting to hybrid work culture and onboarding hybrid technologies can be a daunting task because it requires careful evaluation of the company’s needs and consideration of employees’ expectations.

However, when companies are going all-in on a hybrid model, here are the top technologies that are necessary to introduce an immersive and innovative work culture within any organisation.

Virtual Conferencing Technologies

The pandemic taught us the importance of the virtual meetings and long conferences being attended by the employees through video calls. Also, with the emergence of a hybrid workforce, remote workforces are no longer considered second-level attendants of meetings.

This brings us to the conclusion that a proper video conferencing tool or platform is crucial for successful conversation and discussion amongst the remote as well as the on-site employees. The video conferencing technology has evolved too, with multi webcam capabilities, wherein the audio, as well as the video quality, has increased, unlimited video recording and screen sharing, live chat options, and dynamic presentation features, making them a top tier technology for office calls and conferences.

Space Management Technology

The hybrid model is surely going to reshuffle the space management strategies of workplaces. The reason for this is that hybrid is a very flexible model and it offers the remote employees the same flexibility and choice, that most of the in-house employees enjoy. Now for the offices, the scenario would be like this: few employees coming over or on-site, some staying at home and some juggling between the two. With a dynamic seat management application businesses can reduce the cost per seat to a great extent. 

Unlike the traditional work model, the offices do not have the same number of employees coming over. This would require the facility managers and executives to devise a proper seating strategy and a system that helps them follow a certain capacity or a headcount every single day.

In order to ensure that the offices are not overcrowded or left empty entirely by the workforce, space management technology enabling hot-desking or seat booking is certainly a must adopt. An office seat booking software allows the employees to pre-book their seats. This is a win-win situation for employees as well as the employers because the employees can get their favourite seats, sit next to their colleagues or partners and later track the headcount every single day to prevent over-crowding at the facilities.

Collaboration Platform

As mentioned in a reliable report, 84% of remote workers like to work from home even when they are offered a choice between going to the office or staying at home. The stats clearly show that the organisations are going to see more and more remote workers in the coming era and therefore, maintaining the right balance is crucial to maintaining the right workplace relationships.

The hybrid work model can only sustain when there is a fair amount of collaboration between the workforce. Interactive chat groups, frequent virtual meetings and online conversational groups are present in every company but the real challenge is how much time is being spent on these tools. Organisations can gain the most productivity rate if the employees have access to all the resources easily and follow routine collaboration that keeps them in sync with each other and does not interfere with their productivity. 

Employee Help Desk Technology

When companies think about introducing technology in a hybrid work model, they always look for the ones that can make the lives of employees easier with a special focus on employee grievance management and instant support ticket resolution. Employees that work remotely may usually feel out of touch with the main team and may even feel desolated because they are unable to attend the office every day and may not be able to meet their co-workers in person. This issue is sensitive and affects the productivity of the employee. Therefore, technology that enables the remote as well as the on-site employees to raise concerns and issues with the management is a must to have. A robust system that with a smart AI engine can easily prioritize tasks that need immediate attention, auto-assign them to the right support agent and get a quick resolution.

With tools like Internal Helpdesk Solutions, employees can easily raise their issues or problems in the form of tickets from any place at any time and get them sorted within hours. Be it a technical issue or a personal affair, the staff can expect valid feedback and help from the right personnel in a simplified process. With easy deployment and installation in less than 10 minutes, the Internal Helpdesk solutions can help you nurture a work culture that genuinely hears the employees’ voices and produces a happier and more content workforce.

Secured Network Technology

Face recognition, fingerprint enabled to access and password protected zones are all figments of secured network technology. When the facilities are huge, the managers usually have a hard time limiting access to several sensitive zones and may constantly encounter cases of un-authenticated entries by the visitors or even staff.

This can easily be controlled with the right kind of security tools that allow only the authorised personnel to enter or use certain crucial areas of the facility or premises. Technologies like these are especially beneficial for companies after the pandemic because they can help restrict the number of people in a room and can help in maintaining the working guidelines of local and state governments. 

Touchless Technology

Another interesting technology that has emerged as a saviour in the pandemic is touchless devices that enable touchless operations. This gained popularity in the last two years like the visitor management system that facilitates the entry and exit of visitors and guests with a no-contact policy. The visitors can enter a facility without touching the high-traffic areas that may be more prone to being infected. 

Going touchless is not just high-tech but has helped in maintaining a secured and safe workplace. Even as the times are getting normal, touchless screens and devices are going to be hugely popular on the premises of top-end offices and workspaces.

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